Privacy Policy

1. Information We Collect

• Student’s full name
• Parent/guardian details
• Contact number
• Email address
• Residential address
• School or learning centre details
• Class/grade information
• Payment-related details
• Communication preferences
• Technical information such as IP address and browser details

2. Purpose of Collecting Information

• Processing Olympiad registrations
• Sending study materials and exam updates
• Issuing hall tickets, certificates, and awards
• Providing customer support and assistance
• Improving educational services and website experience
• Maintaining academic and administrative records
• Sharing important Olympiad notifications

3. Protection of Information

We take appropriate security measures to safeguard personal data from unauthorised access, misuse, disclosure, or alteration.

While we strive to protect all information, no online transmission or storage system can be guaranteed to be completely secure.

4. Sharing of Information

International Phonics Olympiad does not sell, rent, or trade personal information to third parties.

• Information may be shared with authorised schools or coordinators
• Courier partners for study material delivery
• Payment gateways for secure transactions
• Legal authorities if required by law

5. Cookies and Website Usage

Our website may use cookies and similar technologies to improve user experience and website performance.

• Understand visitor behaviour
• Remember user preferences
• Improve website functionality
• Provide smoother browsing experience

6. Communication Policy

By registering for the Olympiad, users consent to receiving:

• Email notifications
• WhatsApp messages
• SMS alerts
• Phone calls regarding Olympiad activities

7. Children’s Privacy

Registration and participation must be completed under the supervision and consent of a parent, guardian, school, or authorised coordinator.

8. Third-Party Links

Our website may contain links to external websites or platforms. We are not responsible for the privacy practices of third-party sites.

9. Data Retention

We may retain registration and participation data for academic records, certification verification, and future communication.

Student examination records are generally retained for a minimum of 7 years as per educational compliance requirements.

10. Changes to This Policy

International Phonics Olympiad reserves the right to modify or update this Privacy Policy at any time without prior notice.